Request for proposal

event name*:

event organiser (company, institution, organisation)*:

person in charge*:

address*:

telephone:

fax:

e-mail*:

destination (city)*:

alternate destination (city):

venue (hotel or other)*:

arrival date*:

departure date*:

working days dates:

alternate dates:

estimated number of attendees*:

hotel bedrooms reservation: no  yes

hotel – 5***** : no  yes

hotel – 4**** : no  yes

hotel – 3*** : no  yes

accommodation based on: bed & breakfast  half board  full board

meeting space: no  yes

main meeting room: no  yes (seating)

main meeting room: set-up

breakout rooms: no  yes (seating)

breakout rooms: how many rooms    rooms setup

audio-visual equipment: no  yes

sound system: no  yes

wireless microphones: no  yes

internet connection: no  yes

laptop: no yes (how many)

lcd projector (beamer): no  yes (how many)

laser pointer: no yes (how many)

other av equipment (specify):

simultaneous translation: no  yes headphones # | languages #

poster stands: no  yes (how many posters)

exhibition space: no  yes (sq. m.)

welcome cocktail: no  yes

coffee breaks: no  yes

business lunches: no  yes

gala dinner: no  yes

any budget restrictions: no  yes

meet & greet service & airport transfers: no  yes

city tour: no  yes

excursions: half day no  yes | full day w/lunch no  yes | full day no lunch no  yes

if yes, give estimate budget figures:

deadline to receive the proposal*:

additional promotional aids required:

estimate decision-making date*:

other (please specify):